Notes:. Clicking Apply All includes Mailing List Manager rules.
![Setting Up Filters In Outlook For Mac Setting Up Filters In Outlook For Mac](/uploads/1/2/5/5/125536488/478887054.png)
With your inbox filling up, you're probably looking for new ways to process all that email. Rules can help you sort through everything and get you to the most important mail first. Outlook for Mac can automatically run a rule on incoming or outgoing messages, based on the conditions you set.
Manually applying rules works only for On My Computer rules. You cannot use Outlook for Mac to manually apply server-based rules. For more information, see. Cause: The rule is turned off. Solution: Enable the rule.
On the Tools menu, click Rules. In the left pane of the Rules dialog box, click the account type for the rule that you want to edit. If you don't know what type of account you have. In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts. In the left pane of the Accounts dialog box, click the account. The account type appears under the account description.
In this example, the account is a Exchange account. To return to the Rules dialog box, click Show All, and then under E-mail, click Rules.
Select the Enabled check box next to the rule. Cause: The rule refers to a folder that was deleted. Solution: Update the rule to reflect your current folders.
On the Tools menu, click Rules. In the left pane of the Rules dialog box, click the account type for the rule that you want to edit.
If you don't know what type of account you have. In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts. In the left pane of the Accounts dialog box, click the account. The account type appears under the account description. In this example, the account is a Exchange account. To return to the Rules dialog box, click Show All, and then under E-mail, click Rules. Double-click the rule that is not working.
If any of the criteria or actions reference a deleted folder, choose a different folder. Cause: A rule can be used on only one account type. Solution: Create an additional rule for each account type. For example, if you created a rule for a POP account, you can create a similar rule for an IMAP account.
On the Tools menu, click Rules. In the left pane of the Rules dialog box, click the account type for the rule that you want to edit. If you don't know what type of account you have. In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts.
In the left pane of the Accounts dialog box, click the account. The account type appears under the account description.
In this example, the account is a Exchange account. To return to the Rules dialog box, click Show All, and then under E-mail, click Rules. Create the rule. Note: To learn more about how to create rules, see. Cause: A different rule is being applied to the messages first. Solution: Change the order in which the rules are applied. Rules run in the order in which they appear in the list.
The rule at the top of the list runs first. On the Tools menu, click Rules.
In the left pane of the Rules dialog box, click the account type for the rule that you want to edit. If you don't know what type of account you have. In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts. In the left pane of the Accounts dialog box, click the account. The account type appears under the account description. In this example, the account is a Exchange account.
To return to the Rules dialog box, click Show All, and then under E-mail, click Rules. Click a rule, and then click Move up or Move down. Solution: Apply multiple rules to messages. By default, only one rule is applied to each message.
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As soon as a message has met the criteria for a rule, no other rules are applied. But you can define a rule so that messages that meet its criteria are still available for other rules. On the Tools menu, click Rules. In the left pane of the Rules dialog box, click the account type for the rule that you want to edit. If you don't know what type of account you have.
In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts. In the left pane of the Accounts dialog box, click the account. The account type appears under the account description. In this example, the account is a Exchange account. To return to the Rules dialog box, click Show All, and then under E-mail, click Rules. Double-click the rule that you want to change.
Under Then, clear the check box labeled Do not apply other rules to messages that meet the same conditions. Cause: Some rules created in Outlook for Mac are not saved on the Exchange server. Solution: Create rules with Outlook Web App or Outlook for Windows.
To create or edit server-based rules in Outlook for Mac, you must have a Microsoft Exchange account managed by Microsoft Exchange Server 2010 or later. If you have an account managed by Microsoft Exchange Server 2007, you can create and edit server-based rules by using Outlook Web App or Outlook for Windows. Rules saved on the Exchange server will run before your messages are downloaded to Outlook for Mac.